Last updated: January 2026

1. Introduction

Hard Hat Recruitment Agency Limited is committed to protecting your personal data. This privacy policy explains how we collect, use, and protect your information in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

2. Data Controller

Hard Hat Recruitment Agency Limited (Company No: 16435733) is the data controller responsible for your personal data.

Contact: contact@hardhat.site
Address: Building 7 Floor 5, 566 Chiswick High Road, London, W4 5YG

3. Data We Collect

We collect personal information submitted via our registration forms, including:

Name, email address, and phone number
Work history and experience
CVs and supporting documents
Right to work information
Company details (for clients)

4. How We Use Your Data

We use your data solely for recruitment purposes:

To match candidates with suitable job opportunities
To provide staffing services to clients
To communicate about job opportunities and services
To comply with legal and regulatory requirements

5. Legal Basis for Processing

We process your data based on:

Your consent when you submit registration forms
Contractual necessity for providing recruitment services
Legal obligations we must comply with
Legitimate interests in operating our recruitment business

6. Data Sharing

We will never sell your data. We may share your information with:

Potential employers (with your consent)
Service providers who assist our operations
Regulatory authorities when required by law

7. Your Rights

Under UK GDPR, you have the right to:

Access your personal data
Correct inaccurate data
Request deletion of your data
Object to processing
Request data portability
Withdraw consent at any time

8. Data Retention

We retain your data for as long as necessary to provide our services, typically for up to 3 years after your last interaction with us, unless you request earlier deletion.

9. Contact & Complaints

To exercise your rights or make a complaint, contact us at contact@hardhat.site

You also have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk

Privacy & GDPR Policy